The Strategic PMO Summit

Pre-Conference Workshops: Monday, January 10, 2011
Pre-Conference Workshops are practical, supplementary application sessions which incorporate and review tools, techniques and methods presented during the event. Participants will obtain a further understanding of how to use newly acquire tools and cutting-edge strategies to improve your PMO today. Through group exercises and scenario-based learning, you’ll walk away with the expertise and resources needed for immediate and practical application. Enrollment space is limited, so register today to reserve your seat.

8:30 Workshop Registration & Continental Breakfast

9:00 – 4:00 Workshop A: PMO Implementation: Learn How to Properly Execute a PMO

Building your PMO can be a complicated procedure.  There are many options to consider when creating one, and there are so many places where everything can go wrong.  Being able to learn from the mistakes of others will help increase your chances of success and have a better understanding of the process.  This workshop will address the real-life lessons learned from implementing a PMO and how to properly go about executing a PMO in your office.
 
 •Discover what to do and what not to do in order to create an efficient PMO
 •Lean how other organizations implement their PMO, which strategies worked and which strategies to avoid
 •Identify problematic issues that may arise and learn how to increase business efficiency
Dr. Gary J. Evans, PMP, President, CVR/IT Consulting LLC

9:00 – 4:00    Workshop B: Advanced PMO Techniques: Business-Driven Practices for Ensuring Success
There is tremendous benefit in establishing a PMO and advancing systemic, organizational capabilities in project management, but it is not a one-shoe-fits-all-sizes proposition nor is it a proposition that can be singularly championed and rushed through an organization. In fact, there is no surer way to invite PMO execution difficulties than to rush into a “people, process, and tools” strategy and to engage in efforts to “sell the PMO”. Though this has been the chant within the PM community for over a decade, more and more PMOs are finding and sustaining success through contemporary, business-driven practices for managing the PMO as a goal-oriented business unit.
This workshop will engage participants in a lively and interactive session that offers practical insights, techniques, and case examples for how to set up and manage a successful, business driven, PMO.  The workshop is organized into four modules:
•    Part I - PMO Organization: Constituent Oriented vs. Inwardly Focused
•    Part II - PMO Management: Embracing Flexibility vs. Mandating Conformance
•    Part III - PMO Tools: Establishing a PMO Architecture vs. Implementing a Tool
o    PMO Manager Business-Driven Success Story - Special Guest
•    Part IV - PMO Maturity: Practical Adoption vs. Theoretical Exercises
Participants will receive a copy of the book, Business Driven PMO Setup: Practical Insights, Techniques, and Case Examples for Ensuring Success, published by J. Ross Publishing, 2009, 500 pages, as part of attending this workshop which is led by the author.
At the end of this workshop, participants will be able to:
•    Establish a business driven PMO
•    Ensure leadership team ownership of their PMO through Nemawashi techniques
•    Explain the quantified benefits to the organization of their PMO
•    Design a PMO architecture
•    Develop a roadmap for business driven PMO and organizational maturity
Mark Price Perry, Senior Vice President, BOT International



DAY ONE:  Tuesday, January 11, 2011

8:30 Registration & Continental Breakfast

9:00 Keynote Address: Generate a Business Case for PMO Success

Project Management Offices are becoming even more critical during these tight economic times as they offer important governance in making sure all organizational projects are aligned with corporate goals while also cutting out waste. This keynote address will offer proven cross-industry strategies and case studies to support the PMO business case and measure PMO effectiveness.  Discover not only the benefits of implementing a PMO but also learn to communicate these benefits to senior executives to successfully drive organizational results.
 
 •Efficiently manage the human and financial resources of the organization in support of the business strategy
 •Identify and reduce organizational projects that have spiraled out of control
 •Obtain the buy-in and support of functional units by utilizing the technology made available

10:00 Break & Refreshments

10:15 Effectively Market Your PMO Internally and Achieve Organizational Buy-In
 •Establish the communications that will help achieve organizational buy-in for your PMO
 •Determine the right PMO deployment model for your organization
 •Focus on how the PMO will provide value to the organization

11:15 Administer PMO Measures and Metrics for Improved Organizational Success
 •Strategize how to select the appropriate measures and metrics to evaluate PMO performance
 •Deliver key factors for shareholder buy-in
 •Build key performance measures for decision support and transparency

12:15 Lunch Break

1:15 Project Portfolio Management: Promote the Right Projects
 •Define and lay the foundation for the work portfolio
 •Execute a consistent approach to planning and implementation
 •Understand how to apply your PPM strategy to deliver new products and services

2:15 Break & Refreshments

2:30 Design a PMO to Maximize the Customer Experience
 •Focus on how the PMO can stimulate relationships with the customers
 •Establish effective communications that will help achieve organization success
 •Learn how a PMO can be built to create customer satisfaction
Paul Risk, PMP

3:30 Mitigate Risk with the Help of Your PMO
 •Assess tools to help project teams identify risk analysis
 •Utilize risk impact analysis techniques to use for large and small projects
 •Identify contingency plans for your PMO

4:15 Day One Adjourns

DAY TWO:  Wednesday, January 12, 2011

8:30 Registration & Continental Breakfast

9:00 Keynote Address: Lessons Learned from a Mature PMO

Being able to effectively identify various operational challenges before they arise can make the difference in implementing a successful PMO.  The team needs to discover how to expand the role of the PMO over time and understand how to implement a PMO strategic plan and plan for the future.  This keynote address will discuss what barriers you can possibly expect once your PMO if fully operational and the lessons learned.
 
 •Discover the dilemmas of PMO success and failures
 •Improve on existing deliverables continuously and build for the future
 •Rethink how to engage your stakeholders on thought leadership topics

10:00 Break & Refreshments

10:15 Why PMO’s Fail: Cope with Project Changes within an Annual Budgeting Cycle
 •Trigger a quarterly rolling portfolio management strategy
 •Align your project portfolio strategy with your CFO’s financial strategy
 •Establish portfolio commitments despite risky project targets and while leveraging an effective risk-based communication language

11:15 Triumph Over Barriers of Change
 •Explain key change management requirements and their application to project environments
 •Identify and mitigate typical barriers to effective change implementation
 •Create an effective organizational change management plan
Mike Stratton, Senior Project Manager, BCA Program Planning & Control Core, The Boeing Company

12:15 Lunch Break

1:15 Learn How to Manage Multiple Projects with Fewer Resources
 •Effectively manage multiple projects with decreasing resources
 •Discover when to end failing projects long before they drain your budget
 •Design solutions to save failing projects in your organization
James Hannon, International Development Manager, Sungard Brokerage and Clearance

2:15 Break & Refreshments

2:30 Establish A Road Map for the High Impact PMO
 •Learn new, business-driven strategies for managing a high impact PMO
 •Understand how to avoid the many unintended, negative consequences of project management theories and standards
 •Verify techniques for thinking “outside-the-box” of the traditional PM community to ensure a business driven and results oriented PMO

3:30 Conference Adjourns

Bottom Callout: Perfect Your PMO to Enhance Quality and the Customer Experience